Canadian Payroll Software & leave Management on NetSuite…It’s here!

• Is PayBuddy compliant with all Canadian provinces, including Quebec?

Yes. PayBuddy supports Canadian payroll compliance across all provinces, including Quebec-specific requirements such as QPP, QPIP, and Revenu Québec reporting.

• How are federal and provincial tax tables maintained and updated?

Aarialife updates federal and provincial tax tables twice per year. Clients provide system access for updates to ensure ongoing compliance with Canadian payroll regulations.

• Who is responsible for updating tax rules when CRA changes regulations?

Aarialife monitors regulatory changes from the CRA and Revenu Québec and manages necessary tax rule updates within PayBuddy.

• Does PayBuddy generate T4, T4A, RL1, RL2, and NR4 forms?

PayBuddy generates T4, T4A, RL1, and RL2 forms. NR4 forms are not included by default but can be configured at no additional cost.

• Does PayBuddy support electronic ROE generation?

Yes. PayBuddy generates ROE files in CRA-compliant XML format. Users upload the file directly to the CRA portal.

• Can PayBuddy generate CRA-compliant XML files?

Yes. The system generates XML files that meet CRA and provincial electronic filing requirements.

• Does PayBuddy automatically calculate CPP, EI, QPP, and QPIP?

Yes. All statutory Canadian payroll deductions are automatically calculated within NetSuite.

• Does it handle annual maximum contribution thresholds?

Yes. PayBuddy automatically applies annual CPP, EI, QPP, and QPIP maximum thresholds.

• Can PayBuddy manage different CRA remittance frequencies?

Yes. It supports multiple CRA remittance schedules based on employer classification.

• How are year-to-date balances tracked?

PayBuddy tracks payroll year-to-date balances, including vacation accruals. Users are responsible for validating balances as part of internal controls.

• Can PayBuddy process retroactive pay adjustments?

Automatic retroactive calculations are not built in. Retro adjustments must be calculated externally and entered into PayBuddy.

• Does PayBuddy differentiate between taxable and non-taxable benefits?

Yes. The tax engine correctly applies taxation rules based on benefit classification.

• How are bonuses taxed?

Bonuses are processed using the built-in Canadian payroll tax engine to ensure proper supplemental taxation treatment.

• Can PayBuddy manage garnishments and court-ordered deductions?

Yes. Garnishments and court-ordered deductions can be configured and processed within payroll runs.

• How does PayBuddy handle employees working across multiple provinces?

Payroll tax is calculated based on the employee’s assigned work province at the time of payroll processing.

• Does PayBuddy support multiple pay cycles?

Yes. Weekly, bi-weekly, semi-monthly, and monthly payroll cycles are supported.

• Does it support off-cycle and emergency payroll runs?

Yes. Multiple payroll batches can be processed for off-cycle or emergency payments.

• Can payroll be previewed before posting?

Yes. Payroll can be reviewed prior to final posting in NetSuite.

• Can payroll runs be reversed or corrected?

Yes. Adjustments can be processed through additional payroll batches.

• Does it support salary, hourly, contractor, and director payroll structures?

Yes. PayBuddy supports multiple employee classifications and compensation structures.

• Can PayBuddy support unionized employees?

Yes.

• Can it manage multiple collective agreements simultaneously?

No. Multiple agreements cannot be processed simultaneously within one configuration.

• Does it calculate union dues automatically?

Yes. Union dues can be calculated as either a fixed amount or a percentage of gross pay.

• Does it support union-specific overtime, premiums, and holiday rules?

Yes. Union-based overtime and premium calculations can be configured.

• Does it support double time, shift differentials, and statutory holiday pay?

Yes. Statutory holidays, overtime, and double-time calculations are supported.

• Can it calculate retroactive pay following union negotiations?

Retroactive union adjustments must be calculated externally and entered into PayBuddy.

• Does it support seniority-based pay structures?

Yes.

• Can it manage vacation accrual rules under labour agreements?

Yes. Vacation accrual rules can be configured according to labour requirements.

• Does it generate union or labour board reports?

Basic reporting is available.

• Can PayBuddy handle complex payroll environments (construction, nonprofit, manufacturing, professional services)?

Yes. It supports industry-specific payroll complexity within NetSuite.

• What employee volume can PayBuddy handle?

Up to approximately 600 employees per payroll cycle per company.

• Can payroll costs be allocated to projects or jobs?

Yes. Payroll expenses can be allocated directly to NetSuite projects and jobs.

• Can payroll expenses be split across departments or cost centers?

Yes.

• Does it support customizable earnings and deduction types?

Yes. Earnings and deduction elements are configurable.

• Can it calculate blended wages for employees working multiple roles in one day?

Yes. PayBuddy supports accurate blended wage calculations and GL/project allocation.

• How does PayBuddy handle employees working in multiple locations?

If working across multiple provinces, tax calculations are based on the province assigned at payroll processing.

• Does PayBuddy integrate with NetSuite Time & Attendance and SuitePeople HR?

Yes.

• Can it import time data from biometric or external systems?

Yes.

• Does it handle termination payouts and severance calculations?

Yes. Termination payouts are processed in accordance with provincial payroll requirements.

• Can it manage leave accrual and eligibility bands?

Yes. Leave bands and percentage-based accrual rules are supported.

• Is PayBuddy a native NetSuite SuiteApp?

Yes. PayBuddy is a fully native NetSuite SuiteApp.

• Is payroll data stored inside NetSuite?

Yes. All payroll data resides securely within your NetSuite environment.

• How are payroll journal entries posted?

Journal entries are posted using NetSuite’s standard GL classifications.

• Can GL account mappings be customized?

Yes.

• Is role-based security available?

Yes. Payroll access can be restricted using NetSuite’s role-based permissions.

• Does it provide a complete payroll audit trail?

Currently, no formal approval workflow is built in.

• Is PayBuddy upgrade-safe with NetSuite releases?

Yes. PayBuddy follows NetSuite’s Built for NetSuite (BFN) processes to ensure upgrade compatibility.

• Can it handle multi-subsidiary payroll environments?

Yes. Multi-subsidiary and consolidated environments are supported.

• Does PayBuddy generate Canadian-compliant bank files?

Yes. Bank files compatible with Canadian financial institutions can be generated.

• Does PayBuddy support multi-currency payroll?

Currently, PayBuddy supports payroll processing in CAD only.

• What service level agreement and ongoing support are provided?

Aarialife provides ongoing support, regulatory updates, and long-term continuity for PayBuddy customers.